Identify what the sample represents
Record the base material, visible texture, colour and any coating or treatment. Ask whether the sample represents the proposed manufacturing process. Keep the sample code or project reference so later discussions do not rely on several similar photographs.
Agree a useful visual review
Review texture, reflectivity and colour in conditions relevant to the project. Mark grain direction and identify adjoining components that need to match. Where geometry affects appearance, a flat swatch may need to be supplemented by a formed corner or mock-up.
Keep the approval with the order
Record who approved the reference, the drawing revision and the production scope. Clarify appearance priorities, protection and packing. A retained sample gives the buyer and supplier a shared point of comparison without assuming that every digital display reproduces the same colour.
Keep these details together.
- Sample identity and process description
- Colour, texture and viewing conditions
- Grain direction and matching components
- Approval record and protected reference